Engineering Research Administration

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      ERA and OSR colleagues at the Shriram Center, December 2014



The mission of the Engineering Research Administration (ERA) team at Stanford is to manage the pre- and post-award research administrative activities of Principal Investigators in the School of Engineering whose ideas make the world a better place. From the initial proposal submission to the award’s final closeout, ERA supports excellence and growth in research administration by delivering outstanding customer service, ensuring compliance, and providing solutions

Our FY2015 Year Goals document discusses each of our goals as they support of our mission. Our FY2014 Report on Goals discusses our accomplishments this past year. 



The ERA team administers approximately 1,500 annual awards and $154 million in annual sponsored research. Our team collectively manages the pre- and post-award activities for a large and diverse portfolio of more than 150 sponsoring agencies.

The ERA Service Commitment discusses our commitment to providing excellence in customer service for Principal Investigators in the School of Engineering. Additionally, we encourage all School of Engineering assistant faculty to take advantage of the research proposal editing services currently being offered. 


  • Review sponsor solicitation guidelines
  • Initiate Proposal Development & Routing Form (PDRF)
  • Develop and revise proposed budget and ensure budget accuracy
  • Coordinate preparation of collaborative proposals (e.g. sub awards)
  • Assemble and upload all proposal components
  • Review final proposal for compliance
  • Obtain all necessary approvals and signatures
  • Work with OSR to ensure final review, approval and submission to sponsor
  • Detailed pre-award roles and responsibilities


  • Approve transactions charged to sponsored account; verify that expenses adhere to applicable policies
  • Keep PIs apprised of account balances and spending practices through routine and custom reports
  • Review and reconcile expenditure statements
  • Facilitate rebudgeting requests and obtain both internal and sponsored approvals
  • Process cost transfers
  • Facilitate and process no-cost extensions, supplements and other similar requests
  • Close out accounts and confirm final expenditure
  • Detailed post-award roles and responsibilities


    Last modified Thu, 18 Dec, 2014 at 16:38